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Fixed asset inventory and tagging

We count equipment, furniture, IT and vehicles, apply asset tags with inventory numbers and reconcile the fixed asset register with your accounting records.

Indicative price1,000 units — from UZS 5 millionMinimum order: UZS 2 million. The exact price follows a site visit.

Estimate in the calculator

Fixed assets stay the same in the books for years, but in real life they keep moving. A laptop goes to another department, a desk ends up in storage, a broken printer is never written off, and new equipment is put to use without an inventory number. Over time you collect assets that are in the register but that nobody can find, and the reverse: equipment that is physically there but missing from the books. Depreciation and asset values are misstated, and it becomes unclear who is responsible for what. A fixed asset inventory finds each item on site, links it to its accounting record and, where needed, tags it with a label.

What we count

  • production equipment, machine tools and instruments;
  • office and retail furniture, refrigerators, display cases;
  • computers, servers, printers and other IT equipment — with manufacturer serial numbers;
  • vehicles and special machinery — with their documents and parking location;
  • leased and rented equipment, which is kept on a separate list.

Low-value and short-lived items (tools, household equipment) that your accounting policy treats as inventory rather than fixed assets can be counted during the same visit and listed on a separate count sheet.

How the work is done

  1. Getting the register. We take the fixed asset list from 1C or Excel with inventory numbers, locations and responsible persons. If there is no register at all, the work starts with recording assets from scratch — we describe this in our article on building a register from scratch.
  2. Route. We plan the order of the walk-through by building, floor and room, and agree access in advance.
  3. On-site identification. For each item we record the name, inventory number, serial number, location and condition: working, needs repair, not in use, or to be written off.
  4. Tagging. Items with no label or a damaged one receive a barcode or QR-code label carrying the inventory number. The material — paper, film or metal — is chosen to suit the conditions.
  5. Reconciliation. The result is split into three lists: items found, items not found, and surplus items missing from the books. Items not found are searched for again together with the responsible persons.
  6. Report and handover. Documents go to the inventory committee for signature, and the updated register goes to accounting.

What you receive

  • signed fixed asset count sheets by location and responsible person;
  • an updated register in Excel: inventory and serial number, location, responsible person, condition — structured for easy import into 1C;
  • a reconciliation statement for items not found and items not on the books;
  • a list of write-off candidates: unused, broken and obsolete equipment;
  • tagged items and a list of label numbers.

Count sheets follow the procedure set out in BHMS 19, the national accounting standard on organising and conducting inventory counts. If you want to check a small office or branch yourselves, use the fixed asset count sheet template: it has columns for the inventory number, serial number, location and condition.

What affects timing and price

  • the number and type of items: counting identical chairs and checking serial numbers on IT equipment take very different amounts of work;
  • the number of buildings and branches, and whether travel to the regions is needed;
  • whether tagging is required, and which label material;
  • the state of the register: working from a tidy list is faster than recording everything from scratch;
  • the working mode: in offices we often work after hours or at weekends.

The online calculator gives an estimate when you select "Fixed assets". As a reference, including tagging: 1,000 items cost about UZS 5 million and 10,000 items about UZS 28 million. The minimum order is UZS 2 million, and night and weekend work carries a surcharge. The exact price is fixed in the contract once we have the asset list and have visited the site.

Who it is for

Organisations with many fixed assets spread across different locations: office-based companies and banks, manufacturers, private clinics and training centres, hotels, retail chains (store equipment) and logistics companies with their own fleet. The service is usually needed when:

  • the annual inventory is due, especially if it is planned to run alongside a goods and materials inventory;
  • the company moves office, reorganises or closes a branch;
  • a manager or a responsible person changes;
  • an external audit, an investor review or a move to a new accounting database is coming up.

For companies with branches in the regions, every site follows the same procedure and template, and the results are combined into a single register.

FAQ

Our register is outdated or does not exist. Can you still run an inventory?

Yes. In that case the work starts with recording assets from scratch: each item is described on site and given an inventory number. We then work with your accounting team to link the items found to the accounting records.

Will the labels damage our equipment?

Labels go in a visible place where they do not get in the way of using the item — not on screens, ventilation openings or surfaces that heat up. For items kept in heat, damp or outdoors, we choose durable film or metal labels.

What happens to items that cannot be found?

They go on a separate list and are searched for again together with the responsible persons: equipment often turns up in another room, under repair or at an employee's home. For items that are still missing, the decision to write them off or recover the cost is made by your committee and management.

How do the results get into 1C?

We hand over the updated register as an Excel file structured for import into 1C, or in 1C format. Changes in the books — recording, transferring or writing off assets — are made by your accounting team after the committee's decision.

Will the count disrupt office staff?

We go through the rooms on a schedule agreed in advance, so work in each department is interrupted only briefly. If disruption has to be avoided completely, we work after hours or at weekends, and a surcharge applies to that mode.