Asset labelling with barcodes and QR codes

Your company has plenty of equipment and furniture, but nobody can say for sure which item matches which line in the register: inventory numbers were written with a marker, some have worn off and new equipment has none at all. Warehouses face the same problem: own-brand or imported goods often come without a barcode, so they have to be searched for by hand every time. Labelling fixes this: every item gets a label with a unique code, and that code is linked to a specific line in the register. Later counts are then done with a scanner instead of paper lists.

What the service includes

• deciding what needs labels: fixed assets, inventory items, goods, warehouse bin locations;
• designing a numbering system, or checking and continuing your existing inventory numbers;
• choosing the label material and code type: a linear barcode or a QR code;
• preparing the label layout: inventory number, code, company name and, if needed, a short note;
• printing the labels and applying them in an agreed position for each type of item;
• linking every label to a register line and handing over the finished register.

How we choose the label and code

The choice starts with conditions, not price. Paper labels are usually enough for office furniture and IT equipment, synthetic film lasts longer in warehouses and workshops, and heat or outdoor conditions call for metal plates. The differences between materials are covered in our article on label types.

The code type also depends on the task. To link an item to a register, a simple barcode carrying one unique number is enough, and it scans quickly. A QR code fits more information onto a compact label, but if all you need is the number, there is no reason to complicate things. A human-readable number is always printed next to the code, so the item can be found even without a scanner.

Labels for warehouse bins need different thinking: they sit on the rack beam at a height the scanner can reach and must not mix up the lower and upper levels. Product labels go on the packaging or carton without covering the manufacturer's code. Each case gets its own layout, and that layout is tested first.

Step by step

1. Site visit: number and types of items, surfaces, number of rooms and buildings.
2. Agreement on the numbering rule, layout and material; a few test labels are printed and applied to real surfaces.
3. Register preparation: from your existing list in 1C or Excel, or by walking the site.
4. Labels printed in batches by room or zone, so they do not get mixed up.
5. Application: each label is scanned straight away and linked to its register line, location and responsible person.
6. Final reconciliation: printed, applied and spoiled labels are counted and the register is handed over.

The work is carried out under a contract and a non-disclosure agreement (NDA). In offices, labels can be applied in the evening or at the weekend so that staff are not disturbed.

What you receive

• a label register in Excel: code, inventory number, name, location, responsible person;
• a file for importing the register into 1C;
• a list of items that are in the register but were not found on site, and of items found on site but not recorded;
• the label layout and numbering rule, so you can label new items yourselves;
• a handover certificate that accounts for unused and spoiled labels.

What affects timing and price

The price depends mainly on the number of labels, the material and the application conditions: high racking, outdoor yards or several buildings make the job longer. We give an estimated timeline after the site visit: most of the time goes not on printing but on finding each item and putting the label in the right place. The calculator on this site gives an estimate: 1,000 labels come to roughly UZS 2.5 million, 10,000 to about UZS 15 million. Work outside business hours carries a surcharge, and the minimum order is UZS 2 million. If you need labelling together with a full fixed asset count, see our fixed asset inventory service: both jobs are done in a single walk-through.

Who it is for

Offices and bank branches, schools, universities and clinics, manufacturing plants, hotels and restaurants: anywhere with a lot of furniture, IT equipment and kitchen equipment. In warehouses we also prepare labels for bin locations and for own-brand goods. We work in Tashkent and across the regions.